Executive Company Secretarial Governance and Legal

1. Performing legal functions including but not limited to the following:
i. Providing accurate and timely advisory services and legal support.
ii. Legal documentation.
iii. Legal Risk Management.
iv. Litigation and Conveyancing Management.
v. Maintaining Legal Database.
vi. Any other duties as may be assigned.

2. Ensuring compliance with the Companies Act 2016 (“CA 2016”) including but not limited to the following:
i. Ensuring timely and accurate preparation and lodgement of statutory documents with the Companies Commission of Malaysia (“CCM”).
ii. Ensuring timely and accurate preparation and lodgement of Annual Returns with CCM.
iii. Convening an Annual General Meeting/circulation of Written Resolutions to shareholders on the Audited Financial Statements.
iv. Updating Register of Beneficial Owners.
v. Attending to CCM queries (if any).

3. Ensuring meetings are properly convened, conducted, constituted and recorded in accordance with the Company’s Constitution/Memorandum and Articles of Association, CA 2016, the Malaysian Code on Corporate Governance and the Terms of Reference of the Board Committees.

4. Coordinating and preparing briefing notes, Chief Executive Officer’s Paper and Board Papers for the Meeting.

5. Drafting and preparing minutes of the Board of Directors, Board Committees and General Meetings.

6. Drafting, preparing and monitoring Directors’ Circular Resolution (‘DCR’), Extract of DCR and Extract of Minutes of Meeting within the timeline and execution completed.

7. Disseminating the approved Board’s decision and initiatives to the Management in a timely manner to ensure realisation of business goals.

8. Performing governance initiatives, Directors’ Effectiveness Evaluation and publications of topics related to governance, any new regulatory updates or changes.

9. Performing integrity initiatives, audit exercise for Anti-Bribery Management System (“ABMS”), conducting integrity awareness programmes and conducting Sistem Tapisan Keutuhan Suruhanjaya Pencegahan Rasuah Malaysia (“SPRM”) (“eSTK”).

10. Liaising with the Shareholder, Board and the Management of the Company and Subsidiaries, Share Registrar, Suruhanjaya Syarikat Malaysia, External Auditors and Stakeholders to ensure compliance with the relevant law, rules and regulations.
11. Performing company secretarial administration, maintaining statutory records, including but not limited to Register Books, Minutes Books and other company secretarial records.

12. Conducting a background check for the potential candidate as Director of the Company i.e., bankruptcy (via e-insolvency), eSTK and others.

13. Act as the secretary to the Management meeting.

14. Performing other tasks on an ad-hoc basis as and when required.