Admin & Account Manager

Accounting
• To follow Head Office’s Chart of Accounts closely, to liaise with Head Office before creating new account if necessary.
• To check all payment vouchers are issued correctly and promptly.
• To ensure sufficient fund before releasing payment or transfer excess fund to fixed deposit.
• Check with banker for credit advice (commission payment).
• Key in all the data to Autocount.
• Reconcile petty cash’s, banks’, debtors’ and creditors’ balances.
• Monitor debtors ageing to minimize long outstanding debts.
• Create Trial Balance, Profit and Loss and Balance Sheet.
• Generate all the accounting reports and submit to Head Office before due date (monthly).
• Prepare consolidation quarterly.
• Assist to key in the necessary data for Japan meeting.
• Prepare budget before year end.
• Prepare quarterly report for Directors’ review.

Administration
• Go through daily emails.
• To ensure daily office operation runs normally and smoothly.
• To attend customers’ phone inquiries.
• To back up admin staff if they are on leave or not in the office.
• Purchase fixed assets, office stationery or sundries.
• Do banking and pay bills.
• Prepare staff payroll before 25 of the month.
• Attend and minute Directors’ review quarterly.

Company secretarial matters
• Liaise with company secretary to ensure Annual Returns are updated and filed on time.
• All resolutions are properly filed and recorded.

Interim and final audit
• Prepare all supporting schedules.
• Attend auditor’s queries
• Prepare and send confirmation as per auditor’s requests.
• Check and compare audited draft against our “house” figures and against previous year’s audited reports.
• Follow up with auditor to ensure audited reports to be delivered on time.

Legal Matters
• Liaise with Legal Adviser as and when required.

Taxation
• Prepare the necessary schedules as per tax agent’s requests.
• Liaise and check with Tax agent to review the taxable amount quarterly.
• Double check the annual tax computation before filing.
• Follow up with tax agent to ensure all tax forms are submitted promptly.