Receptionist

Greeting Visitors:
Welcoming guests with a warm and professional demeanor, directing them to the appropriate person or office.
Answering Phone Calls:
Managing a multi-line phone system, answering and transferring calls promptly, and taking messages.
Appointment Scheduling:
Maintaining calendars, scheduling meetings, and confirming appointments for staff and clients.
Mail and Delivery Handling:
Sorting and distributing incoming mail, packages, and courier deliveries.
Maintaining the Reception Area:
Keeping the reception area clean, organized, and presentable, ensuring it reflects a positive image of the company.
Providing Information:
Assisting visitors with inquiries and providing basic information about the company or its services.
Administrative Support:
Performing clerical tasks like filing, data entry, and preparing documents.
Office Supplies Management:
Monitoring and ordering office supplies as needed.
Security Protocols:
Managing visitor logs, issuing access badges, and monitoring building entry procedures.
Other Potential Duties:
Customer Service: Assisting clients or customers with questions about charges, etc.
Data Entry: Entering data into databases and spreadsheets.
Faxing and Copying: Performing basic copying and faxing tasks.
Travel Arrangements: Assisting with travel arrangements for staff or clients.
Supporting other departments: Assisting other departments with clerical tasks as needed.