Admin Officer

Are you an organized, detail-oriented individual with a knack for managing administrative tasks and handling numbers? We are seeking a motivated and enthusiastic Admin cum Accounts Clerk to join our team. In this role, you will be instrumental in ensuring our daily operations run smoothly and efficiently. If you thrive in a dynamic environment and are passionate about multitasking, we would love to hear from you!

Key Responsibilities:

Administrative Support: Manage day-to-day administrative tasks including handling incoming calls, emails, and inquiries. Maintain an organized filing system for both physical and digital documents, coordinate appointments, meetings, and events, and assist with general office operations.

Bookkeeping and Accounting: Maintain accurate financial records, process invoices, receipts, and payments, assist in preparing financial reports, and ensure compliance with accounting standards and company policies. Follow up on late payments, prepare documentation for tribunal proceedings, and manage cheque issuance.

Data Entry: Accurately enter financial and administrative data into company systems, ensuring data integrity and confidentiality.

Record Maintenance: Organize and maintain physical and digital records related to financial transactions, employee data, and other administrative documents.

Communication: Facilitate effective communication with residents, vendors, local authorities, and internal team members to support smooth administrative and financial processes.

Document Management: Prepare necessary documents for management, residents, AGM, and monthly meetings. Take minutes during meetings.

General Tasks: Assist with bill payments, keep the filing room organized, ensure licenses are up to date, and maintain copies of IDs for personnel working in the compound.

Human Resources Support: Assist in the preparation of management staff’s salaries, attendance, and leave records.

Additional Responsibilities: Act as a backup team for inspection work done by service providers and undertake other tasks as directed by your superior.

Job Requirements:

High school diploma or equivalent required; additional education in accounting, finance, or business administration is a plus. Fresh graduates are encouraged to apply.
Exceptional organizational skills and attention to detail.
Proficiency in computer use, including software such as Word, Excel, and PowerPoint.
Comfort with digital communication tools and social media content management.
Excellent verbal and written communication skills in English.
Integrity and professionalism in handling sensitive information.
Adaptability to changing priorities and problem-solving skills.

Company Benefits:

Health insurance
Performance bonus
Flexible part-time opportunities
Comprehensive training and support for fresh graduates
Opportunity to work in a dynamic and supportive environment
Access to professional development resources
Job Types: Part-time, Contract, Temporary, Internship, Fresh Graduate

Contract Length: 12 months

Pay: RM2,200.00 - RM2,500.00 per month

Schedule: Day shift

Ability to Commute/Relocate: Batu Ferringhi: Reliably commute or plan to relocate before starting work (Required)

Language: English (Required)