Receptionist cum Admin Assistant

We are seeking a friendly, professional, and organized receptionist to join our team. As the first point of contact for our clients and visitors, the receptionist will play a key role in providing a positive first impression of our company. The ideal candidate should possess excellent verbal and written communication skills and be able to handle a fast-paced work environment while multitasking effectively.

Key Responsibilities
1. Reception and Guest Services
Visitor Reception: Welcome and register visitors, and guide them to the appropriate departments.
Inquiry Assistance: Respond to basic visitor inquiries or redirect them to relevant departments as needed.
2. Daily Office Management
Maintain Cleanliness: Keep public areas of the office tidy to ensure a positive company image.
Mail and Courier Management: Handle the receipt, dispatch, and recording of letters and packages.
Access Management: Manage visitor passes or access cards, ensuring proper issuance and collection.
3. Office Supplies Management
Procurement: Handle the purchase, inventory, and distribution of office supplies.
Equipment Maintenance: Regularly inspect office equipment (e.g., printers, fax machines) and arrange for repairs or replacements as needed.
Meeting Support: Assist with conference room setup and required equipment preparations.
Event Organization: Support the planning and execution of company events, such as annual gatherings, employee activities, or training sessions.
Document Management: Organize, archive, and manage administrative documents; prepare and distribute company notifications, announcements, or memos.
4. Financial Support
Expense Reimbursement: Process administrative expense reimbursements, such as courier fees or office equipment repair costs.
Asset Management: Maintain and update the company's fixed asset inventory (e.g., computers, office furniture).
5. Other Comprehensive Duties
Ad Hoc Tasks: Complete temporary tasks assigned by department supervisors.
External Liaison: Coordinate with property management or external vendors for routine services (e.g., cleaning or elevator maintenance).
Administrative Support: Provide additional services such as translation, document editing, or other requested administrative assistance.

Skills & Experiences
Diploma or equivalent certificate
Previous experience in a similar role preferred
Excellent communication and customer service skills
Fluent in English, Malay, and Mandarin
Proficient in Microsoft Office and other relevant software
Strong organizational and multitasking abilities
Ability to work independently and as part of a team
Professional demeanor and appearance
Fresh grads are encouraged to apply
This position is open to Malaysian citizens only