Receptionist cum Admin Assistant

We are seeking a friendly, professional, and organized receptionist to join our team. As the first point of contact for our clients and visitors, the receptionist will play a key role in providing a positive first impression of our company. The ideal candidate should possess excellent verbal and written communication skills and be able to handle a fast-paced work environment while multitasking effectively.

Key Responsibilities
1. Reception and Guest Services
Visitor Reception: Welcome and register visitors, and guide them to the appropriate departments.
Inquiry Assistance: Respond to basic visitor inquiries or redirect them to relevant departments as needed.
2. Daily Office Management
Maintain Cleanliness: Keep public areas of the office tidy to ensure a positive company image.
Mail and Courier Management: Handle the receipt, dispatch, and recording of letters and packages.
Access Management: Manage visitor passes or access cards, ensuring proper issuance and collection.
3. Office Supplies Management
Procurement: Handle the purchase, inventory, and distribution of office supplies.
Equipment Maintenance: Regularly inspect office equipment (e.g., printers, fax machines) and arrange for repairs or replacements as needed.
Meeting Support: Assist with conference room setup and required equipment preparations.
Event Organization: Support the planning and execution of company events, such as annual gatherings, employee activities, or training sessions.
Document Management: Organize, archive, and manage administrative documents; prepare and distribute company notifications, announcements, or memos.
4. Financial Support
Expense Reimbursement: Process administrative expense reimbursements, such as courier fees or office equipment repair costs.
Asset Management: Maintain and update the company's fixed asset inventory (e.g., computers, office furniture).
5. Other Comprehensive Duties
Ad Hoc Tasks: Complete temporary tasks assigned by department supervisors.
External Liaison: Coordinate with property management or external vendors for routine services (e.g., cleaning or elevator maintenance).
Administrative Support: Provide additional services such as translation, document editing, or other requested administrative assistance.

Skills & Experiences
Diploma or equivalent certificate
Previous experience in a similar role preferred
Excellent communication and customer service skills
Proficient in Microsoft Office and other relevant software
Strong organizational and multitasking abilities
Ability to work independently and as part of a team
Professional demeanor and appearance
Fresh grads are encouraged to apply