Human Resource Administrator

WHO ARE WE ?

Desince Sdn. Bhd. was founded in 2016 with a strong desire to provide the best resources to the e-commerce industry. We continuously improve and innovate to deliver a futuristic shopping experience to our consumer groups.

After years of development, Desince is now one of the leading e-commerce players in Malaysia — and we are committed to ongoing growth and contribution in the industry.

WHAT WE SELL?

Full range of fashion related products ranging from men's to women's, from formal wear to casual wear.

EMPLOYEES

80 - 90 staff

COMPANY REWARDS

"Top Orders 2022 in Fashion Category in Lazada" - February 2023

"Top 3 Sidec ECM 2024, 2nd Runner Up " - May 2024

"The CHAMPION for Top E-Commerce Merchant 2025 award organised by Sidec"

JOB SUMMARY

We are seeking a dedicated and detail-oriented Human Resource Administrator to support daily HR and administrative operations. The ideal candidate will play a key role in office management, recruitment coordination, event planning, and HR support. This role requires excellent organizational skills, the ability to multitask, and a proactive approach to problem-solving in a dynamic workplace.

JOB DESCRIPTION

1. Office & Supplies Management
- Process Shoppe orders for stationery, office supplies, staff gift based on department needs.
- Monitor and restock pantry supplies monthly.
- Check stock levels for office supplies, cleaning equipment, and uniforms and others related stock to ensure sufficient inventory.

2. Procurement & Order Assistance
- Assist in ordering requested items when there are requisitions from HODs.
- Coordinate with suppliers to ensure timely delivery of office essentials.

3. Office Cleanliness & Security Monitoring
- Monitor office cleaners to ensure proper maintenance of office cleanliness.
- Monitor security guards and report any issues to HR management.

4. Recruitment Assistance
- Assist in posting job vacancies on recruitment platforms.
- Schedule interviews and coordinate with candidates and hiring managers.
- Call shortlisted candidates for interview arrangements.

5. Event Coordination & Festive Decorations
- Plan and coordinate festive decorations for office celebrations.
- Assist in organizing company events, staff gatherings, and employee engagement activities.

6. Part-Time Salary Processing
- Compile attendance records for part-time employees.
- Ensure salary calculations are accurate before submission for payment processing.

7. Key & Spare Part Management
- Duplicate keys (drawer, locker, and office keys) when necessary.
- Maintain spare keys in a secure place and tag them accordingly for easy identification.

8. Employee Form Management
- Collect and maintain employee forms as required.
- Ensure accurate documentation and record-keeping for compliance purposes.

9. Ad-Hoc and General Administrative Support
- Assist in data entry tasks related to office administration.
- Handle ad-hoc tasks assigned by HR or management.
- Support HR operations as needed.

REQUIREMENTS
- Diploma/Bachelor’s degree in Human Resources, Business Administration, or a related field.
- At least 1 years of experience in HR Assistant/Generalist/HR Admin or a similar role.
- Exceptional attention to detail and ability to manage multiple tasks efficiently.
- Possess high level of integrity, initiative, commitment and sense of urgency.
- Strict discipline in maintaining confidentiality.
- Strong interpersonal and communication skills.
- Proficient in HR software and Microsoft Office (Word, Excel, PowerPoint).
- Good knowledge in IT or any editing skills is an added advantage (canva/cap cut)
- Age requirement 23 to 30 years old.

WORKING DAYS & HOURS
- Monday to Saturday
- 9:00am - 5:30pm
- 1 hour meal break
- Sunday is a rest day

BENEFITS
- Additional leave
- Free parking
- 15% staff discount on Desince products
- Insurance & medical coverage (including panel clinic)
- Medical benefits
- EPF / SOCSO / EIS / PCB
Monthly lunch gathering treat
- Company trips & staff activities
- Annual salary increment
- Yearly bonus
- -Company-provided laptop and necessary devices
- Positive company culture and supportive working environment
- Opportunities to grow and build a long-term career with us
- Job Type: Full-time

Pay: RM1,700 - RM2,000.00